Privacy Policy

Privacy Policy

Salem Lutheran School — Effective March 29, 2026

Introduction

Salem Lutheran School (“we,” “our,” or “us”) is committed to protecting the privacy of our students, families, and website visitors. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website (salemgreenfield.org), submit forms, or interact with our school services.

By using our website or providing personal information to the school, you consent to the practices described in this policy. We encourage you to read this policy carefully. If you have questions or concerns, please contact us using the information provided at the end of this document.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us, including but not limited to:

• Name, address, phone number, and email address
• Student name, date of birth, grade level, and enrollment information
• Parent/guardian names and contact information
• Emergency contact information
• Medical and health records (immunization records, physical exam certifications, medication information, and allergy information)
• Financial information for tuition payments (processed through our third-party payment provider, FACTS)
• Background check information for volunteers
• Academic records, attendance records, and disciplinary records
• Photographs and videos of students for school use

Information Collected Automatically

When you visit our website, certain information may be collected automatically, including:

• IP address and browser type
• Device information (operating system, screen resolution)
• Pages visited, time spent on pages, and referring URLs
• Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect for the following purposes:

• To process admissions applications and enrollment
• To communicate with families about school activities, events, and announcements
• To process tuition payments and manage financial accounts
• To comply with state health and immunization requirements
• To maintain student academic and attendance records
• To ensure the safety and security of our students and campus
• To improve our website and services
• To send newsletters, updates, and school communications
• To comply with legal obligations and regulatory requirements

Third-Party Services

We may use third-party services to support our school operations and website. These may include:

• FACTS (student information system and payment processing)
• Google Analytics (website usage tracking)
• Email marketing platforms for school newsletters
• Social media platforms (Facebook, Instagram, etc.)

These third-party providers have their own privacy policies governing the use of your information. We encourage you to review their policies. We do not sell, trade, or rent your personal information to third parties for marketing purposes.

Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance your browsing experience. Cookies are small files stored on your device that help us understand how visitors use our site. You can control cookie settings through your browser preferences. Disabling cookies may affect some website functionality.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect the personal information we collect. However, no method of transmission over the Internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee its absolute security.

Financial transactions, including tuition payments, are processed through FACTS, which uses industry-standard encryption and security measures to protect payment information. Salem Lutheran School does not directly store credit card or banking information.

Children’s Privacy

Our website is not directed at children under the age of 13, and we do not knowingly collect personal information from children through the website. Student information is collected directly from parents/guardians through enrollment forms and school processes, not through unsupervised online interaction by minors.

We comply with applicable provisions of the Children’s Online Privacy Protection Act (COPPA) and the Family Educational Rights and Privacy Act (FERPA).

FERPA Compliance

Salem Lutheran School maintains student education records in accordance with the Family Educational Rights and Privacy Act (FERPA). Parents/guardians have the right to inspect and review their child’s education records, request amendments to inaccurate records, and consent to the disclosure of personally identifiable information. For complete details on your FERPA rights, please refer to the Student Handbook.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Student records are maintained in accordance with applicable state and federal record retention requirements.

Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access the personal information we hold about you
• The right to request correction of inaccurate information
• The right to request deletion of your information, subject to legal retention requirements
• The right to opt out of non-essential communications

To exercise any of these rights, please contact the school office using the information below.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. When we make changes, we will update the “Effective Date” at the top of this policy and post the updated version on our website. We encourage you to review this policy periodically.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Salem Lutheran School

9615 Pioneer Trail, Greenfield, MN 55357

Phone: 763-498-7283

Email: school@salemwels.org

Website: salemgreenfield.org